Job Description

Construction Administrative Assistant

Location: Chatham, NJ

Salary: $60,000$65,000 per year

Schedule: Full-time, Direct Hire

Our client, a well-established construction and real estate development firm, is seeking an administrative assistant to join their collaborative, team-oriented office in Chatham, NJ. This is an excellent opportunity for someone with experience in construction or real estate who enjoys working in a fast-paced, detail-driven environment.

Responsibilities:

• Provide administrative support to project coordinators, managers, and executives within the office.
• Handle incoming calls, correspondence, and emails with professionalism and accuracy.
• Prepare and maintain project documentation, including contracts, warranties, guarantees, and related records.
• Assist in the bid process using Excel, ensuring all proposals and supporting documents are properly formatted and submitted on time.
• Interact with vendors, subcontractors, and clients to obtain and organize required documentation.
• Support project tracking and reporting using Procore software (required).
• Help manage the flow of information between departments, contractors, and field teams.
• Draft and edit letters, memos, and other communications as needed.
• Maintain organized digital and paper filing systems.
• Assist with light accounting or invoice tracking tasks as directed.

Qualifications:

• 2+ years of experience in an administrative or project support role within the construction or real estate industry (required).
• Procore software experience preferred.
• Experience with Sage or Timberline is a plus.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Excellent attention to detail, organization, and follow-through.
• Ability to manage multiple priorities and deadlines in a team-based setting.
• Professional, positive, and proactive attitude.

Why You'll Love This Role:

• Collaborative work environment
• Growth opportunity
• Competitive salary and benefits
• Compensation / Pay Rate (Up to): $60,000.00 - $65,000.00 Per Year

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