Job Description

Recruitment Coordinator

Are you a highly organized, tech-savvy operations specialist who thrives on making processes seamless and efficient? Do you love seeing the big picture come together through meticulous execution?

Harrison Gray Search is seeking a Recruitment Coordinator to serve as the operational powerhouse behind our team of elite recruiters. This pivotal role is not about scheduling interviews - it's about optimizing our entire recruiting ecosystem, protecting our data integrity, and actively building the talent pools that will drive our company's growth.

If you are a detail-obsessed professional ready to take ownership of a high-impact, internal-facing role, we want to hear from you!

This is a hybrid position. You will work three days a week in our office in Grand Rapids, MI, and two days remote.

This role does have commission/bonus opportunities.

What You'll Do: Impact and Core Responsibilities

As our Recruitment Coordinator, you are the key operational partner ensuring our recruiters and leaders have the talent pipeline and systems they need to succeed.

1. Pipeline Strategy & Sourcing

This function directly impacts our ability to hire top-tier talent quickly and consistently.

• Proactive Sourcing: Utilize the Loxo platform (our CRM/ATS) to conduct employment research, prospect, and at times engage passive candidates, actively building a robust talent pipeline for evergreen and high-priority roles.
• Data Guardian: Maintain impeccable data integrity within the ATS and CRM, ensuring all candidate records, application dispositions, and documentation are accurate and compliant.
• Performance Reporting: Prepare and analyze weekly and monthly reports on recruitment activities, translating pipeline metrics and task completion statuses into clear, actionable insights for leadership.

2. Operational Excellence & Job Management

You will ensure that every job opening is managed, posted, and tracked with precision and speed.

• Strategic Posting: Execute the release and management of all job descriptions (JDs) across external job boards and LinkedIn, ensuring content consistency and timely distribution schedules.
• Content Governance: Partner with departmental leaders and staff to standardize, update, and manage all active job descriptions, ensuring content is accurate and aligned with approved requirements.
• Internal Liaison: Serve as the go-to resource for our internal recruiters on all internal recruitment policies, procedures, and best practices.
• Job Intakes / Priority: Sit in on Launch Calls with our recruiters and external clients to understand the job requirements, working with Harrison Gray leadership to assess client urgency, role priority, and market conditions to ensure a successful outcome for our client and company.

3. Stakeholder Communication

You will be the vital link connecting our Talent Acquisition team with internal leadership.

• Expectation Management: Provide professional status reports and realistic forecasts for Time-to-Hire and related metrics to HG Leadership.
• Process Alignment: Ensure seamless communication and alignment between recruiters and leaders regarding job requirements, candidate volume, and pipeline priorities.
• Insights Leader: Act as the central communication point for process updates, managing scheduling logistics, and sharing data-driven insights related to active requisitions.

What You'll Bring: Your Toolkit for Success

The ideal candidate blends rigorous organizational habits with technological fluency and superior internal communication skills.

Required Experience & Education

• 12 years of hands-on experience as a Sourcer, Recruitment Coordinator, HR Assistant, or similar operational role, demonstrating a clear passion for Talent Acquisition and a knowledge HR methodologies.
• Bachelor's degree in Business Administration, Human Resources, or a relevant field preferred.
• If youve worked in a similar role for a third-party recruiter, that is preferred.
• Experience in or knowledge of the insurance / financial services industries is preferred.

Core Competencies

• Tech Mastery: Proven competency with HR technology, including Applicant Tracking Systems (ATS) and Candidate Relationship Management (CRM).
• Direct experience and high proficiency with Loxos ATS/CRM is preferred.
• Advanced proficiency in calendar management (G-Suite) and database management.
• Experience with the Apple Suite (MacBooks) and Google Suite is preferred.
• Familiarity with AI Technologies (Gemini) is preferred.
• Organizational Excellence: Exceptional organizational skills, immaculate time management, and meticulous attention to detail. You catch what others miss.
• Internal Communication: Outstanding professional written and verbal communication skills; the ability to interface confidently and professionally with internal leadership.
• Strategic & Proactive Mindset: Strong collaborative, project management, and problem-solving abilities. Proven capacity for effective multitasking and managing numerous high-priority tasks simultaneously.
• Compliance Awareness: Familiarity with basic employment law and personal data privacy regulations.

Why Join Harrison Gray Search?

This role is the backbone of our recruiting team , offering you direct exposure to high-level recruiting operations and leadership decision-making. You will be instrumental in scaling our company and have a clear pathway for professional growth.

• Be the driver of efficiency for a critical internal function.
• Work in a highly autonomous and respected operational role.
• Gain invaluable experience in strategic sourcing and data governance.

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