Job Description

Job Description

As an Event Producer, you will play a pivotal role in planning, coordinating, and executing a wide range of events, ensuring they align with the client's vision and objectives. This dynamic position requires a combination of creativity, design skills, organizational skills, and excellent communication abilities to successfully bring events to life.

We are looking for someone who thrives in a fast-paced, ever-evolving environment . In an industry where things change on a dime, this individual must be resourceful, able to pivot quickly, and comfortable juggling multiple priorities at a high level.

You must be able to wear many hats.   This role requires hands-on involvement in every aspect of event planning and execution. You will be expected to:

• Create comprehensive event plans, including timelines, budgets, and contingency strategies
• Design and produce event layouts and resource activations
• Coordinate with rental companies, caterers, venues, and staffing partners to bring each event to life
• Troubleshoot problems in real-time while maintaining professionalism and a solutions-oriented mindset

We’re seeking someone who is proactive, detail-oriented, and comfortable taking ownership from concept through execution.

This is a full-time role beginning ASAP.

Responsibilities:

1. Event Planning

• Collaborate with clients to understand their event goals and vision.
• Develop comprehensive event plans, including timelines and budgets
• Identify and secure suitable event venues, rentals, catering and A/V

2. Logistics and Coordination

• Oversee all logistical aspects of events, such as setup, breakdown, transportation, and on-site coordination.
• Coordinate with vendors, suppliers, and contractors to ensure seamless execution of event plans.
• Manage internal event staff, providing clear instructions and ensuring everyone is aligned with the event objectives.

3. Budget Management

• Manage event budgets and work with internal bookkeeper to stay on track
• Negotiate contracts with vendors and suppliers to secure favorable terms and pricing.

4. Creative Direction

• Contribute to the creative development of events, including themes, decor, and overall aesthetic.
• Create event layouts using online software (SketchUp, CAD, Vectorworks, etc.)
• Collaborate with designers, florists, and other creative professionals to bring the event vision to life.

5. Client Communication

• Maintain regular communication with clients.
• Address client concerns, provide updates, and ensure their satisfaction with the event outcomes.

6. Post-Event Evaluation

• Conduct post-event evaluations to assess the success of the event.
• Gather feedback for continuous improvement.

Qualifications:

• 3-5+ years of non-internship experience as an Event Producer or similar role.
• Minimum 2 years experience with design - preferably set design or interior design
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Creativity and the ability to think on your feet.
• Proficient in event management software Google Suite.
• Knowledge of current industry trends and best practices.
• Proven experience in the Food and Beverage industry.
• Adobe Creative Suite a plus.

Work Environment:

• Must be located in Los Angeles, CA
• Must be willing to work in-office 5 days a week
• Must be willing to frequently work and travel during evenings and weekend hours, as required, to meet deadlines and work events

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